EU VAT and OSS software for Exact Online

In the Netherlands, yes. Exact states that with Exact Online you can prepare, approve, and digitally submit your btw-aangifte and your ICP opgaaf, and the tax authority reports the status back through Exact Online. Sending it needs a PKI certificate on the Electronic return tab, and Exact recommends its own rather than buying a new one every two years. Two limits are worth knowing: once a return has gone you can no longer delete it, so a correction means a supplementary return, and both of those submissions go to one authority. Commenda files the rest, across 70+ countries on each authority's own frequency.

No. Exact's own feature list is precise about the difference. Under Btw it says the btw-aangifte and ICP opgaaf are prepared and digitally submitted, and then lists OSS-rapportage separately, which is OSS reporting. A report is not a filing. The European Commission requires an OSS user to register in one single member state, the member state of identification, and to file one return there covering cross-border B2C sales across the EU. Commenda handles that registration and files the return. IOSS is the separate scheme for imported goods in consignments not exceeding 150 euro, and we file that too.

No. Exact Online reports on the registration you already have, and its documentation describes no threshold monitoring. The European Commission sets a VAT threshold of 10,000 euro on distance sales to customers in the EU, below which the place of supply stays where you are established. Cross it and VAT is due where your customer is. Commenda measures your Exact Online sales against that line and against the registration threshold in every EU member state, 70+ countries, and all 50 US states, and alerts you at 80% of a threshold rather than after you cross it.

Yes, and it submits it digitally alongside the VAT return. Exact is clear on the two conditions for an ICP transaction: your customer has to be a business with a VAT number, and has to be established in the EU. The invoice then carries 0% btw and your customer accounts for the VAT in their own country. Exact also notes you can be fined for filing the ICP opgaaf late or incorrectly, and that several service categories are exempt from it, including services connected to immovable property, event access, short-term vehicle hire, passenger transport, and catering. Commenda holds each customer's tax ID with the system it came from, so the evidence behind a zero-rated line sits beside the line.

Its tax features are the btw-aangifte and the ICP opgaaf, and the United States appears on neither. US sales tax is a different regime rather than a different rate: 45 states levy it, each sets its own registration threshold, and home-rule jurisdictions in five states set rates of their own. Commenda registers you where you owe, applies state, county, city, and district rates on every transaction, files in all 50 states, and tracks remittance per jurisdiction. It also collects the exemption certificates that US B2B sales depend on, validates each one at upload, and chases expiries, because liability for an invalid certificate falls back on the seller.

Only up to a point. An administration in Exact Online is the bookkeeping of one company. Essentials includes one and Exact marks it as not extendable. Plus and Professional include two, with extra administrations at 20 and 21 euro a month, and Premium includes two at 38 euro for each extra. Managing them from one environment is the Multi-company feature, which appears on Premium only, from 299 euro a month. Exact's own pricing page points administrations outside the Benelux and Germany to Exact Globe+, a separate product. With Commenda you switch between entities on one dashboard, with consolidated registrations, exposure, and filings, and an entity added through an acquisition joins the same workspace.

No. Those sit outside the EU and each needs its own VAT registration, which we file. The UK has been separate since Brexit and runs its own Making Tax Digital regime. This is the usual reason a Dutch business ends up filing manually in four or five places every quarter, with the currency handling and the back-and-forth with each authority done by hand. Commenda consolidates that into one portal and one calendar. Where a country requires a fiscal representative, which is common in parts of the EU, we arrange it as part of the registration.