Key Highlights

  1. 100% Foreign Ownership Allowed: Malaysian entrepreneurs can fully own Canadian companies, with provincial options like Ontario and British Columbia requiring no Canadian resident directors.
  2. Remote Incorporation Is Possible: The entire incorporation process can be completed from Malaysia, with fast online filings and no requirement to travel for company registration.
  3. Strong Trade and Market Access: A Canadian entity provides access to CPTPP benefits, the Canadian market, and broader reach into the US and Mexico through USMCA.
  4. Clear Costs and Predictable Compliance: Incorporation fees start at CAD 200, with transparent annual compliance requirements covering tax filings, returns, and registered office maintenance.
  5. Banking and Immigration Are Separate: While incorporation is straightforward, Canadian banking often requires an in-person visit, and company registration does not grant work or residency rights.

Canada continues to attract strong international interest despite global uncertainty. In 2024, Canada received USD 85.5 billion in foreign direct investment, its strongest performance in a decade, reflecting sustained confidence from global businesses.

For Malaysian entrepreneurs looking beyond Southeast Asia, Canada offers a stable regulatory environment, strong legal protections, and direct access to North American markets. Openness to foreign ownership, predictable corporate laws, and a structured incorporation process support international expansion.

This guide outlines the legal structures, requirements, costs, and practical steps involved in registering a company in Canada from Malaysia.

Can You Register a Company in Canada from Malaysia?

Yes, Malaysian entrepreneurs can legally register a company in Canada from Malaysia. Canada welcomes foreign investment and does not require business owners to be Canadian citizens or permanent residents. You can choose between federal incorporation through Corporations Canada or provincial incorporation in jurisdictions like Ontario, British Columbia, or Alberta. Both options allow 100% foreign ownership, though director residency requirements vary depending on the structure you choose.

Why Start a Business in Canada from Malaysia?

Starting a business in Canada from Malaysia offers strategic advantages like easy incorporation, trade benefits, and global access. Here are three key benefits.

Easy Incorporation

Canada allows non-residents, including Malaysians, to fully own and incorporate companies online without needing local directors, offices, or high costs, unlike many jurisdictions. This streamlined process suits Malaysian entrepreneurs managing cross-border operations.

Trade Access

Through the CPTPP, Malaysian business owners gain tariff-free access to Canadian markets and easier mobility for business visitors, intra-company transfers, and professionals without LMIA requirements. A Canadian entity also opens doors to USMCA and EU trade networks for Malaysian firms.

Stability and Credibility

Canada provides a stable economy, strong legal protections, and global reputation that enhances trust for Malaysian businesses expanding internationally, including easier banking and partnerships. It offers limited liability and tax incentives absent in riskier emerging markets.

Types of Business Structures in Canada for Malaysian Entrepreneurs

Malaysian entrepreneurs can choose from several business structures when incorporating in Canada.

  • Federal Corporation: Incorporated under the Canada Business Corporations Act, federal corporations can operate nationwide. They require at least 25% of directors to be Canadian residents. The incorporation fee is CAD 200 for online applications.
  • Provincial Corporation: Incorporated under provincial laws, these structures are ideal if operations focus primarily in one province. Ontario and British Columbia provincial corporations do not require Canadian resident directors, making them highly accessible for Malaysian entrepreneurs. Ontario charges CAD 300, while British Columbia charges CAD 351.50.
  • Extra-Provincial Registration: If you incorporate federally or in one province but operate in another, you must register as an extra-provincial corporation in each additional jurisdiction.

For most Malaysian entrepreneurs, a provincial corporation in Ontario or British Columbia offers the best combination of accessibility, liability protection, and operational flexibility.

Step-by-Step Process to Register a Company in Canada from Malaysia

Registering a Canadian company from Malaysia follows a structured legal process with clear sequencing. Careful planning at each step helps avoid delays and compliance issues.

Step 1: Choose Your Business Structure

Decide between federal or provincial incorporation. Provincial incorporation in Ontario or British Columbia is often the most straightforward option for Malaysian entrepreneurs, as these provinces allow 100% foreign directors.

Step 2: Select Your Business Name

Choose a unique name that includes a legal element such as “Limited,” “Ltd.,” “Incorporated,” “Inc.,” “Corporation,” or “Corp.” Conduct a NUANS report for federal corporations or equivalent name search for provincial registration.

Step 3: Prepare Required Documentation

Gather valid identification (passport) for all directors and shareholders, proof of address, and corporate structure details including share classes and registered office address.

Step 4: Appoint Directors

Federal corporations require at least 25% Canadian resident directors. Provincial corporations in Ontario and British Columbia allow only Malaysian residents as directors.

Step 5: Establish a Canadian Registered Office

Every Canadian corporation must have a registered office address in Canada. This must be a physical address where legal correspondence can be received.

Step 6: File Articles of Incorporation

Submit your Articles of Incorporation with required fees through Corporations Canada for federal incorporation or the relevant provincial registry.

Step 7: Obtain Your Certificate of Incorporation

Receive your Certificate of Incorporation confirming legal existence. Federal corporations typically receive certificates within 1-2 business days for online filings.

Step 8: Register for Business Number and Tax Accounts

Apply for a Business Number from the Canada Revenue Agency. If annual revenue exceeds CAD 30,000, GST/HST registration is mandatory.

Step 9: Maintain Corporate Records

Keep corporate records at your registered office including Articles of Incorporation, bylaws, resolutions, and minute books.

Requirements for Malaysian Entrepreneurs

Malaysian entrepreneurs incorporating in Canada must meet both personal and corporate compliance requirements. Preparation in advance helps avoid delays during incorporation and banking. Malaysian entrepreneurs must provide:

  • Personal Identification: All directors and shareholders must provide valid government-issued identification, typically a passport. Some institutions may require notarized copies or certified translations of documents not in English or French.
  • Canadian Registered Office: Your corporation must maintain a registered office address in Canada where legal documents can be received. Many Malaysian entrepreneurs use professional registered agent services.
  • Director Residency: Federal corporations require at least 25% Canadian resident directors. Ontario and British Columbia provincial corporations have no such requirement.
  • Corporate Documents: Prepare Articles of Incorporation, bylaws, shareholder agreements, and director resolutions.
  • Tax Registration: Obtain a Business Number from the Canada Revenue Agency. Register for GST/HST if annual revenue exceeds CAD 30,000.
  • Industry-Specific Licenses: Depending on your business activities, additional licenses or permits may be required for regulated industries.

Cost of Incorporation in Canada from Malaysia

Understanding the complete cost structure helps Italian entrepreneurs budget appropriately: 

Federal Incorporation

  • Government filing fee: CAD 200
  • Business name protected nationwide
  • Requires 25% Canadian resident directors
  • Additional provincial registration is required where the business operates

Provincial Incorporation (Government Fees)

  • British Columbia: CAD 350 + CAD 30 name approval
  • Alberta: CAD 275 + CAD 30 name approval
  • Saskatchewan: CAD 265 + CAD 60 name search
  • Manitoba: CAD 350 + CAD 45 name search
  • Ontario: CAD 300 + CAD 60 name registration
  • Quebec: CAD 378 + CAD 25 name search
  • New Brunswick: CAD 290 (includes name search)
  • Nova Scotia: CAD 200 + CAD 70 name search
  • Prince Edward Island: CAD 305 (includes name search)
  • Newfoundland: CAD 300 + CAD 300 name search
  • Yukon: CAD 345 (includes name search)

Provincial incorporation limits name protection to that province only.

Additional One-Time Costs to Expect

  • Name search reports (if not included): CAD 25–300
  • Professional document preparation (lawyers or service providers): CAD 500–3,000+
  • Extra-provincial registrations (if operating in multiple provinces): fees vary by province
  • Shareholder agreement (if multiple owners): typically CAD 500–1,000

Ongoing Annual Compliance Costs

  • Annual corporate return filings (federal or provincial): government fees vary
  • Corporate tax return (T2) filing: professional fees depend on complexity
  • GST/HST filings (if registered): ongoing compliance cost
  • Registered office services (for non-residents): annual fee required
  • Accounting and bookkeeping: varies based on transaction volume

Failure to meet annual filing requirements can result in late penalties or administrative dissolution of the corporation.

Opening a Business Bank Account in Canada from Malaysia

  • Banking Options: Canada’s major banks including RBC, TD, BMO, Scotiabank, and CIBC offer business banking to foreign-owned corporations. These institutions require extensive documentation for non-resident owners.
  • Documentation Requirements: Banks typically require Certificate of Incorporation, corporate bylaws, Business Number, directors’ resolutions, identification for directors and signing officers, proof of registered office, and business activity documentation. Malaysian directors need notarized or certified passport copies and proof of address.
  • In-Person Requirements: Most Canadian banks require at least one director to visit a branch in person. The account opening process typically takes 3-6 weeks from application to activation.
  • Alternative Solutions: Digital banking platforms and fintech companies may offer more accessible opening procedures for non-residents, though often with transaction limits. Payment processors like Stripe and PayPal can provide interim solutions while establishing traditional banking relationships.

Visas and Residency Considerations

Registering a company in Canada from Malaysia does not automatically grant you the right to live or work in Canada. Business ownership and immigration status are separate matters.

  • Business Ownership vs. Residency: Incorporating a Canadian company creates a legal entity but provides no immigration benefits. Malaysian entrepreneurs can own and control a Canadian corporation while remaining resident in Malaysia.
  • Work Permits: If you want to manage business operations in Canada, you typically need a work permit. The Intra-Company Transfer permit is available to employees of Malaysian companies with qualifying relationships to the Canadian entity, requiring at least one year of prior employment. LMIA-exempt permits exist for certain situations where employment provides significant economic benefits to Canada.
  • Business Visitors: Malaysian citizens can visit Canada as business visitors without work permits for activities like attending meetings or negotiating contracts, but cannot directly enter the Canadian labor market. The CPTPP includes commitments on temporary entry that make it easier for certain categories of Malaysian business people to temporarily work in Canada, including high-skilled professionals and technicians.
  • Immigration Programs: The Start-Up Visa Program closed to new applications on December 19, 2025. Other federal and provincial programs exist but have specific eligibility criteria. Consult with a Regulated Canadian Immigration Consultant or immigration lawyer for guidance on residency pathways.

Compliance and Ongoing Responsibilities

Canadian corporations must meet continuous compliance obligations:

  • Annual Returns: Federal corporations file annual returns with Corporations Canada, paying a CAD 12 fee. 
  • Corporate Tax Filing: All Canadian corporations must file T2 corporate income tax returns with the CRA annually, typically six months after fiscal year-end.
  • GST/HST Returns: Registered businesses file GST/HST returns monthly, quarterly, or annually based on assigned reporting periods.
  • Maintaining Registered Office: Corporations must maintain a registered office address in the province of incorporation.
  • Corporate Records Management: Maintain minute books containing articles of incorporation, bylaws, resolutions, and share registers.
  • Notice of Changes: File required notices when director or officer information changes or when corporate changes occur.

Failure to meet compliance obligations can result in penalties, late filing fees, loss of good standing status, or corporate dissolution.

Challenges When Registering a Company in Canada from Malaysia

Registering a Canadian company from Malaysia involves navigating legal, administrative, and operational differences across jurisdictions. Without local support, these challenges can delay incorporation and ongoing operations.

  • Documentation Complexity: Canadian corporate law differs from Malaysian systems. Understanding required documentation, formatting, and terminology can be challenging without local expertise.
  • Time Zone Differences: The 12 to 13-hour time difference between Malaysia and Eastern Canada complicates communication with service providers and government agencies. Western Canadian provinces have an even larger time difference.
  • Banking Access: Establishing banking relationships presents significant challenges. Most Canadian banks require in-person verification, creating logistical difficulties for Malaysian entrepreneurs.
  • Director Residency Requirements: Federal incorporation’s 25% Canadian resident director requirement necessitates appointing Canadian residents or using professional director services.
  • Tax System Differences: Canadian corporate tax law, including GST/HST requirements and payroll taxes, differs from Malaysian systems.
  • Physical Presence Requirements: Certain business activities may require physical presence or representation in Canada, demanding careful planning for remote management from Malaysia.

These challenges are manageable with proper preparation, professional guidance, and reliable service providers.

How Commenda Helps with Incorporation in Canada from Malaysia

Commenda understands the unique challenges Malaysian entrepreneurs face when establishing Canadian operations. Unlike traditional agents, Commenda offers a global-first incorporation platform that combines company incorporation services in Canada for all major structures, compliance and governance support including annual returns and CRA filings, GST/HST and tax registration services for smooth operations, and cross-border expertise for foreign businesses entering Canada.

Commenda handles the complete incorporation process, from name search and document preparation to filing and certificate delivery. The platform addresses registered office services, director arrangements, and ongoing compliance management, ensuring Malaysian entrepreneurs can establish a professionally managed Canadian presence while focusing on business growth. Book a free demo today.

Conclusion

Registering a company in Canada from Malaysia opens doors to one of the world’s most stable business environments. The process is accessible to Malaysian entrepreneurs, with clear structures, reasonable costs, and established procedures. Canada’s strong economic ties with Malaysia through the CPTPP, favorable tax treaty provisions, and welcoming attitude toward foreign investment create ideal conditions for business expansion. With proper planning and professional support, you can establish a thriving Canadian business presence while managing operations from Malaysia.

Frequently Asked Questions

Q. Can I register a company in Canada from Malaysia without visiting?

Yes, you can complete the entire incorporation process remotely. However, opening a business bank account typically requires at least one director to visit a Canadian bank branch in person. Some digital banking solutions may offer remote account opening with limitations. Professional service providers can handle all incorporation filings and compliance without your physical presence.

Q. Which business structures are available to Malaysian citizens in Canada?

Malaysian entrepreneurs can choose federal corporations (requiring at least 25% Canadian resident directors) or provincial corporations in Ontario or British Columbia (no Canadian resident director requirement). Provincial corporations allowing 100% foreign ownership are often the most accessible option for Malaysian entrepreneurs.

Q. How much does it cost to incorporate in Canada from Malaysia?

Initial costs range from CAD 200-351.50 for government filing fees, plus CAD 500-2,000 for professional services. Additional costs include name search (CAD 20-30), registered office services (CAD 100-300 annually), and legal fees (CAD 1,000-3,000). Annual compliance costs include corporate returns (CAD 20-60) and tax filing (from CAD 500).

Q. Do I need a local partner or director in Canada?

Federal corporations require at least 25% Canadian resident directors. Ontario and British Columbia provincial corporations have no such requirement, allowing 100% Malaysian ownership and directorship. You do not need a Canadian business partner or shareholder.

Q. Can I open a Canadian business bank account from Malaysia?

Opening a Canadian business bank account is possible but challenging from Malaysia. Most banks require at least one director to visit a branch in person. You will need your Certificate of Incorporation, Business Number, corporate bylaws, directors’ resolutions, identification documents, and business plan. The process typically takes 3-6 weeks.

Q. Does registering a company in Canada give me a work visa?

No, incorporating a Canadian company does not provide immigration benefits or work authorization. Business ownership and residency rights are separate. You can own and manage a Canadian corporation while remaining resident in Malaysia. For residency, consult with a Regulated Canadian Immigration Consultant.

Q. What are the annual compliance requirements in Canada?

Canadian corporations must file annual returns with the corporate registry (CAD 20-60), file corporate income tax returns (due six months after year-end), file GST/HST returns if registered (monthly, quarterly, or annually), maintain corporate records at the registered office, and keep the registered office address current.

Q. How long does it take to incorporate a company in Canada from Malaysia?

The incorporation process itself is quick: federal online incorporation takes 1-2 business days, provincial incorporation takes 2-5 business days. However, the complete process from planning through business number registration and bank account opening typically takes 4-8 weeks, with banking relationships being the most time-consuming element.