Key Highlights

  • Learn the complete procedure for filing a Change of Registered Office in Denmark, including board approvals, documentation preparation, and official submission through the Danish Business Authority (Erhvervsstyrelsen) portal.
  • Understand which documents are mandatory, such as board resolutions, proof of address, and identification of signatories, and which government bodies must be notified, including the Danish Tax Agency (Skattestyrelsen).
  • Avoid frequent compliance pitfalls, such as failing to update tax and bank records, submitting incomplete address proofs, or missing statutory filing deadlines, which may lead to penalties or deregistration.
  • Commenda’s compliance specialists streamline the Change of Registered Office in Denmark by managing document drafting, submission tracking, and communication with authorities, ensuring a seamless, legally compliant, and time-efficient process.

Introduction

When running a company in Denmark, maintaining accurate and compliant business records is not just good practice; it’s a legal obligation. One such crucial requirement is the Change of Registered Office in Denmark. 

Whether you are relocating to a new business location, expanding operations, or optimizing costs, updating your registered office ensures that all legal and government correspondence reaches the right place. The Change of Registered Business Office in Denmark process is governed by the Danish Companies Act (Selskabsloven) and managed by the Danish Business Authority (Erhvervsstyrelsen).

This article provides a comprehensive, step-by-step guide to legally completing your Change of Registered Office in Denmark, including the required documents, potential penalties for delays, and how Commenda can ensure a compliant, smooth transition.

Why Companies Change Their Registered Office

Companies decide to change their registered office for several practical reasons. Common causes include relocating to a new office building, expanding into a different region, changing the registered agent, or simply streamlining operations and reducing costs.

Regardless of the reason, the Change of Registered Address in Denmark must be reported promptly to the Danish Business Authority. This ensures that all statutory documents, tax notices, and government correspondence are delivered to the correct legal address. Under Section 50 of the Danish Companies Act, a company must have a valid registered office within Denmark, and failure to update it may result in compliance breaches.

Understanding the Registered Office Requirement in Denmark

A registered office is the legal address of your business entity in Denmark, as listed in the Central Business Register (CVR). This address is where all legal notices, government communications, and official documentation are sent.

The Registered Office Amendment in Denmark process ensures that the CVR record always reflects the company’s accurate physical location. This address also determines your company’s jurisdiction for tax filings, legal matters, and audit correspondence.

According to the Danish Companies Act and the Danish Business Authority’s guidelines, every Danish private limited company (ApS) and public limited company (A/S) must maintain a valid and accessible registered office address.

Who Can Approve the Change of Registered Office

The Change of Registered Office in Denmark generally requires approval from the company’s board of directors or shareholders, depending on the company’s Articles of Association.

Typically:

  • The board of directors authorizes the change through a formal resolution.
  • If the Articles require it, shareholders must approve the motion at a general meeting.
  • The company secretary or designated compliance officer manages the administrative filings with the Danish Business Authority.

All decisions must be documented and retained in company records for audit purposes.

Types of Registered Office Changes in Denmark

There are three main types of address changes recognized under Danish company law:

  • Change within the same municipality: The simplest form, requiring only a notice to the Danish Business Authority.
  • Change between municipalities (same region): Requires new registration within the CVR, but without a new company number.
  • Change between regions: A more complex update, as jurisdictional authorities may differ, and banks or tax agencies must also be notified.

Each type of Company Address Change in Denmark has different procedural steps, but all must comply with Erhvervsstyrelsen’s filing requirements.

Step-by-Step Process to Change the Registered Office in Denmark

To complete a Change of Registered Office in Denmark, follow the official process below:

  • Pass a board or shareholder resolution: Prepare and sign a formal resolution approving the new address.
  • Prepare and file the notice with the Danish Business Authority: Submit the change via Virk.dk portal, selecting “Change Company Information.”
  • Submit proof of new address: Include a copy of the lease agreement, utility bill, or property ownership certificate showing the new premises.
  • Notify relevant authorities and institutions: Inform the Danish Tax Agency (Skattestyrelsen), local labor departments, financial institutions, and other stakeholders.
  • Update company stationery and online assets: Once approved, update your letterheads, invoices, and digital platforms.
  • Await processing confirmation: The Danish Business Authority typically processes applications within 3 to 10 business days, depending on the accuracy of the documentation.

Documents Required for Address Change

You must prepare and submit the following documents to complete the Change of Registered Office in Denmark:

  • Board or shareholder resolution approving the change
  • Proof of the new address (lease or ownership documents)
  • Copy of updated CVR registration forms
  • Identity proof of authorized signatories
  • Payment of applicable filing fees

Before submission, ensure that the company name, CVR number, and new address match across all documents. Incorrect or inconsistent data may delay processing.

Regulatory Authorities to Notify

After filing the Change of Registered Business Office in Denmark, notify these authorities:

  • Danish Business Authority (Erhvervsstyrelsen) – for official registration.
  • Danish Tax Agency (Skattestyrelsen) – for tax correspondence and VAT updates.
  • Financial institutions – to update billing, payment, and compliance records.
  • Employees and clients – to maintain communication consistency.

Failing to notify any relevant authority could result in penalties or disruptions in official communications.

Updating Business Stationery and Digital Assets

After receiving confirmation of your Company Address Change in Denmark, update all relevant materials:

  • Company letterheads, invoices, and receipts
  • Business cards and printed stationery
  • Website footers and online directories
  • Google Business profiles and WHOIS records

This not only ensures legal accuracy but also reinforces brand professionalism and transparency.

Penalties or Legal Consequences of Not Updating the Registered Office

Failure to complete a Registered Office Amendment in Denmark within statutory deadlines may lead to serious consequences:

  • Administrative fines imposed by the Danish Business Authority
  • Risk of company deregistration or suspension
  • Missed legal correspondence resulting in default judgments
  • Non-compliance with tax and labor filings

Companies must update their registered address immediately upon relocation to maintain compliance.

Best Practices When Changing Your Registered Office

Here are the key best practices to ensure a smooth Change of Registered Office in Denmark:

  • Maintain a complete documentation trail of approvals and filings.
  • Cross-check all filing deadlines with Erhvervsstyrelsen.
  • Keep both old and new offices active temporarily during the transition.
  • Consult professional compliance advisors to prevent errors.

Partnering with experts helps minimize delays, reduce penalties, and ensure precise documentation.

What to Consider When Moving Your Registered Office Internationally

If your Danish company plans to relocate its registered office abroad, consider the following factors:

  • Corporate residency: Relocation may change the tax residency status of your entity.
  • Regulatory filings: Danish law requires a company to be deregistered before establishing a foreign registered office.
  • Cross-border compliance: You must align with EU and the host country company laws.
  • Banking and taxation: Notify banks and review potential VAT or sales tax implications.

Commenda’s expertise ensures compliance across jurisdictions, coordinating with both Danish and international authorities for a seamless transfer.

How Commenda Simplifies Your Registered Office Change

Commenda offers comprehensive compliance services to efficiently and accurately manage the Change of Registered Office in Denmark. 

Their expert team handles:

  • Drafting of board or shareholder resolutions
  • Preparation of supporting documents and filings
  • Submissions through the Virk.dk system
  • Notifications to tax, banking, and regulatory bodies
  • Updates to all digital and physical records

With automation, country-specific expertise, and a proactive compliance approach, Commenda ensures your Registered Office Amendment in Denmark is completed quickly and without errors.

You can also explore their related services, such as sales tax compliance, sales tax audit, and sales tax permit, to strengthen your company’s financial compliance portfolio.

Book a demo call with Commenda today!

Frequently Asked Questions (FAQs)

1. What is a company’s registered office, and why is it required in Denmark?

The registered office of a Danish company is its official legal address used for all correspondence and notifications from authorities such as the Danish Business Authority (Erhvervsstyrelsen) and the Danish Tax Agency (Skattestyrelsen). Under the Danish Companies Act, every company must maintain a valid registered office within Denmark to ensure accessibility for inspections, receipt of legal documents, and compliance verification.

2. Can I use my home address as the registered office in Denmark?

Yes, Danish law allows the use of a residential address as the registered office, provided it is a legitimate physical location that complies with accessibility and zoning requirements. However, the company’s Articles of Association must not restrict such usage.

3. How long does it take to change the registered office address in Denmark?

The Change of Registered Office in Denmark is typically processed within 3 to 10 business days once all documents are correctly filed with the Danish Business Authority. The processing time may vary depending on the complexity of the case, the completeness of the documents, and the authority’s workload. Companies should monitor the Virk.dk portal for status updates or request confirmation once the new address is officially registered.

4. Do I need to inform the tax authority when I change my registered office address?

Yes. The Danish Tax Agency (Skattestyrelsen) must be notified promptly to ensure that your tax and VAT registration records reflect the new address. Failure to update this information can lead to delayed tax correspondence, audit complications, or compliance issues with your VAT reporting obligations.

5. What documents are required to change the registered office address for a company?

To file a Change of Registered Office in Denmark, the following documents are generally required:

  • A board resolution or shareholder resolution approving the address change.
  • Proof of the new address, such as a lease or utility bill.
  • Updated CVR forms filed through the Danish Business Authority portal.
  • Identification documents of authorized company signatories.
  • Payment confirmation of any applicable filing fees.

Depending on the company’s legal form and ownership, additional supporting documentation may be requested.

6. Can a company move its registered office from one city to another or from one state to another in Denmark?

Yes. A company may move its registered office within or across municipalities, provided it follows the proper filing procedure under the Danish Companies Act. For intra-city changes, a simple update through the Erhvervsstyrelsen portal suffices, while inter-municipal changes may require updated jurisdictional details in the company register.

7. What happens if I do not update my company’s registered office address within the timeframe?

Failing to update your company’s address promptly can lead to severe administrative consequences, including financial penalties, missed legal notices, or temporary deregistration from the CVR register. Additionally, you may risk losing access to critical government communications or official tax reminders.

8. How can Commenda help with changing my company’s registered office in Denmark?

Commenda provides comprehensive support for businesses undergoing a Change of Registered Office in Denmark. Their compliance experts handle every stage, from preparing board resolutions and gathering documentation to filing with the Danish Business Authority and notifying the Skattestyrelsen.