Annual Compliance in the UK: A Complete Guide for Businesses

Annual compliance in the UK is a critical part of running a limited company. Whether you’re a UK-based startup or a cross-border business using the UK as a hub for operations, failing to meet your statutory obligations can lead to fines, director disqualification, or even company dissolution.

This guide offers a complete breakdown of what businesses must file annually in the UK. It includes Companies House filing, HMRC tax returns, confirmation statements, and other key compliance tasks tailored to both foreign-owned and UK-registered companies.

What Is Annual Compliance in the UK?

Annual compliance in the UK refers to the mandatory filings and disclosures that a company must submit to government authorities, mainly Companies House and HM Revenue & Customs (HMRC),  to remain legally active and in good standing.

These filings demonstrate that the company is operating transparently, has up-to-date business records, and is meeting its tax and legal obligations. They apply regardless of revenue, profit, or trading activity.

Filing Requirements for Annual Compliance in the UK

1. Confirmation Statement (Form CS01)

• What it is: A yearly report confirming that your company’s information (directors, shareholders, registered office, SIC code) is up to date.
• Filing deadline: Due annually, within 14 days after the “confirmation date” (which is usually the anniversary of incorporation).
• Where to file: Companies House
• Penalty: Failure to file can lead to the company being struck off.

2. Annual Accounts (Statutory Accounts)

• What it is: A set of financial documents including balance sheet, profit and loss account, and footnotes.
• Who must file: All limited companies (even dormant ones), except certain small or micro-entities that qualify for exemptions.
• Filing deadline:
  • Private companies: 9 months after accounting period ends
    
  • Public companies: 6 months after accounting period ends

• Where to file: Companies House
• Penalty for late filing:
  • 1 day to 1 month: £150
  • Up to 6 months: £750
  • Over 6 months: up to £1,500
    (Fines double for repeat offenses)

3. Company Tax Return (Form CT600)

• What it is: A report of your company’s taxable profits and Corporation Tax owed.
• Filing deadline: 12 months after the end of the accounting period.
• Tax payment due: Within 9 months and 1 day after the period ends.
• Format: Must be filed online, with iXBRL-tagged accounts
  
• Penalty for late filing:
  • 1 day late: £100
  • 3 months late: additional £100
  • 6+ months: HMRC estimates tax owed and applies 10% penalty

4. Corporation Tax Payment

• Who pays: All companies with taxable profits.
• Tax rate:
  • 19% for profits up to £50,000
  • 25% for profits over £250,000
  • Marginal relief for profits between £50,001–£250,000
• Payment deadline: 9 months and 1 day after accounting period ends
• Where to pay: HMRC Pay Corporation Tax

5. PAYE and Employer Filings (If hiring staff)

• What it is: Monthly Real Time Information (RTI) reports on employee tax and National Insurance contributions.
• Where to file: Through your payroll software or via HMRC
• Also required: Year-end submissions and P60 forms for employees
• PAYE registration: Required if you employ staff or pay yourself as a director

6. VAT Returns (If registered)

• Threshold: Mandatory if turnover exceeds £90,000 (2024/25 threshold)
• Filing: Usually quarterly
  
• Deadline: 1 calendar month and 7 days after VAT period ends
• Where to file: HMRC VAT Returns

7. PSC Register Maintenance

(PSC = People with Significant Control)

• You must maintain and update the register of individuals or entities with significant control (25%+ shares, voting rights, or influence).
• Changes must be reflected in your confirmation statement.

Timeline for Annual Compliance in the UK

Special Considerations for Foreign-Owned UK Companies

Foreign companies setting up a UK subsidiary or branch must also comply with these requirements, in addition to:

• Appointing a UK-resident director or representative
• Maintaining a registered office in the UK
• Filing accounts both locally and, in some cases, globally
• Transfer pricing documentation if trading with parent company
• Filing as a “UK Permanent Establishment” if taxable presence is triggered

Commenda supports non-resident founders by simplifying multi-jurisdictional compliance, especially where UK filings must align with broader international structures.

Common Compliance Mistakes to Avoid

• Confusing Companies House and HMRC: These are separate bodies with different filing systems and deadlines.
• Missing the confirmation statement: It’s quick but critical; penalties apply even if details haven’t changed.
• Assuming dormant status = no filing: Dormant companies still need to submit accounts and confirmation statements.
• Incorrect PSC reporting: Not disclosing shareholders or controllers correctly can lead to investigations.
• Forgetting Corporation Tax deadlines: Penalties are automatic and accumulate quickly

How Commenda Helps with UK Compliance

Commenda is an all-in-one compliance platform built for cross-border companies and foreign founders managing multi-country operations, including the UK.

With Commenda, you can:

• Track all Companies House and HMRC deadlines
• File confirmation statements, CT600, and VAT returns
• Get access to qualified UK accountants and tax agents
• Maintain PSC registers and statutory books
• Automate reminders and document storage
• Monitor group-wide compliance if operating across jurisdictions

FAQs on Annual Compliance in the UK

1. What if my company is dormant or hasn’t traded?

You still need to file a confirmation statement and dormant company accounts with Companies House.

2. Can I file everything through Companies House?

No. Tax filings like CT600 and Corporation Tax payments go through HMRC, not Companies House.

3. Do I need a UK address to form a company?

Yes. A UK-registered office is mandatory and must be kept current. Commenda can help you set this up remotely.

4. How do I know if I’m late on my filings?

Use your company authentication code to log into Companies House and check your filing deadlines. Commenda provides automated reminders.

5. Can Commenda help me stay compliant year-round?

Yes. Commenda integrates deadline tracking, reminders, and filing support for all your UK compliance obligations.