For Malaysian entrepreneurs, expanding or starting a business in the UK is an attractive prospect due to a promising business environment, access to global markets, and a strong legal framework. However, managing cross-border company registration can seem complex, involving multiple regulatory steps and compliance requirements.
This article is designed to simplify the process and guide entrepreneurs through each stage, providing clear insights and practical tips on how to efficiently register a company in the UK from Malaysia.
Can You Register a Company in the UK from Malaysia?
Yes, Malaysian entrepreneurs can legally establish a business in the UK. As long as they follow the regulations set by Companies House and HMRC, foreign investors are fully permitted to incorporate and operate a company.
Businesses from Malaysia have several entity options to choose from, including sole trading operations and private limited companies (Ltd), each tailored to different operational needs and liability considerations. These structures vary in complexity, compliance obligations, and governance requirements, allowing businesses of all sizes to select the best fit.
With registration steps available online, it is entirely feasible to register a company in the UK from Malaysia while ensuring full compliance from the start.
Why Start a Business in the UK from Malaysia?
For entrepreneurs in Malaysia, setting up a company in the UK opens doors to global markets while allowing them to benefit from a reliable and well-regulated business environment. Key benefits of incorporating in the UK include:
- Business-Friendly Laws: Clear and transparent corporate regulations make company formation and management straightforward for foreign founders.
- Attractive Tax Environment: Competitive corporate tax rates and available reliefs can improve profitability.
- Global Reputation: A UK-registered company boosts credibility with international clients, partners, and investors.
- Banking and Financial Access: Advanced banking services and financial infrastructure enable smooth operations and investment opportunities.
- Investor Confidence: UK companies enjoy high trust, making fundraising and partnerships easier.
- Thriving Startup Ecosystem: Innovation hubs, accelerators, and networking events foster business growth and collaboration.
- Full Ownership Flexibility: Malaysian founders can maintain complete ownership without needing local partners.
- Remote Registration Convenience: Many steps can be completed online, enabling businesses to efficiently register and operate from Malaysia.
Incorporating in the UK allows Malaysian businesses to make use of legal, financial, and operational advantages, setting the stage for long-term growth and international expansion.
Types of Business Structures in the UK for Malaysian Entrepreneurs
Malaysian entrepreneurs looking to establish a presence in the UK can choose from several business structures. Picking the right entity is crucial, as each type has distinct tax obligations, compliance requirements, and levels of liability, allowing founders to match their structure to their operational and growth goals.
Common options for non-residents include:
- Sole Trader
- Private Limited Company (Ltd)
- Limited Partnership (LP)
- Limited Liability Partnership (LLP)
- Overseas Company
Knowing these options allows Malaysian entrepreneurs to choose the structure that best matches their business objectives, growth plans, and appetite for risk. The table below outlines the main characteristics and differences of each entity type:
| Entity Type | Liability | Compliance | Suitability |
| Sole Trader | Unlimited (personal) | Self Assessment tax returns, possible VAT, licenses | Best for small startups or testing a business idea |
| Private Limited Company (Ltd) | Limited to investment | Companies House filings, Corporation Tax, VAT, accounts | Suitable for growth, attracting investors, and protecting personal assets |
| Limited Partnership (LP) | General partner: unlimited, Limited partner: up to contribution | Registration with Companies House, Self Assessment, VAT | Ideal for passive investors or joint ventures |
| Limited Liability Partnership (LLP) | Limited to the contribution | Registration with Companies House, designated member duties | Good for professional services or partnerships seeking limited liability |
| Overseas Company | Limited to investment | Register with Companies House within 1 month, tax registration | Suitable for foreign companies establishing a UK branch |
Evaluating the features of each entity type helps Malaysian entrepreneurs select the most suitable option, creating a compliant and solid foundation for growth in the UK.
Step-by-Step Process to Register a Company in the UK from Malaysia
Launching a business from Malaysia in the UK starts with a clear, step-by-step registration process. Completing each stage correctly ensures your company complies with UK regulations and can operate smoothly from day one.
Follow this step-by-step guide on how to register a company in the UK from Malaysia:
- Choose Your Business Structure: Decide on the entity that aligns with your goals, considering liability, compliance duties, and long-term growth potential.
- Select a Unique Company Name: Pick a name that is original, professional, and free of trademark conflicts. Verify availability using the business name checker to avoid issues.
- Appoint a UK Registered Office: A UK address is required for official correspondence. Options include virtual office providers, accountants, incorporation services, or co-working spaces.
- Assign Directors and Shareholders: Every UK company needs at least one director and one shareholder. Collect full details such as name, address, date of birth, nationality, and occupation.
- Prepare and Submit Incorporation Documents: File the necessary forms with Companies House, including the Memorandum and Articles of Association. Once approved, you will receive a Certificate of Incorporation and a Company Registration Number (CRN).
- Register for Taxes: Enroll for Corporation Tax within three months of starting operations. Register for VAT if turnover exceeds the threshold and set up PAYE for employees. HMRC will issue a Unique Taxpayer Reference (UTR) number.
- Open a UK Business Bank Account: A local bank account is essential for receiving payments in GBP, paying suppliers and staff, and maintaining financial clarity between personal and business finances.
Completing this process enables Malaysian entrepreneurs to launch a compliant UK business, setting the stage for expansion, trust with stakeholders, and international success.
Requirements for Malaysian Entrepreneurs
To successfully register a UK company from Malaysia, entrepreneurs should prepare the following essential information and documents:
- Valid passport and proof of Malaysian residential address
- A UK-registered office address (physical or virtual)
- Memorandum of Association
- Articles of Association or adoption of model articles
- Service and residential addresses for directors and shareholders
- VAT registration, if turnover exceeds the threshold
- Any sector-specific licenses or permits required
- Compliance with Malaysian business and tax obligations
Having these details ready in advance ensures a smooth and fully compliant company registration process in the UK.
Cost of Incorporation in the UK from Malaysia
Entrepreneurs from Malaysia looking to establish a presence in the UK need to understand the financial obligations of starting and running a business abroad. The cost of incorporating a company in the UK from Malaysia varies based on the business structure, professional services engaged, and any specific licensing requirements.
These expenses are generally grouped into three main categories:
Initial Setup Costs:
- Incorporation Fees: £50 to £71
- Change of Name: £20 to £30
- Registration of an Overseas Entity: £234 to £467
- Certified Copies (up to 10 pages): £15
- Certificates of Incorporation: £15
- Registered Agent Services: ~£139.99/year
- Legal or Notarization Fees for Document Certification
Annual Fees:
- Re-registration: £71
- Confirmation Statement Fee: £34 to £62
- Annual Document Processing Fee for Overseas Companies: £62
- Annual Update Fee for Overseas Entities: £234 to £467
Operational Costs:
Ongoing expenses include salaries, office rent, insurance, utilities, and taxes required for daily operations.
Setting up a UK company typically requires an initial investment of £474 to £779, while annual compliance and maintenance expenses can add another £401 to £662, not including day-to-day operational costs. Careful financial planning helps Malaysian entrepreneurs tackle the registration process efficiently and lays the foundation for steady, sustainable growth in the UK market.
Opening a Business Bank Account in the UK from Malaysia
After incorporating a UK company, opening a business bank account is crucial for managing payments, payroll, and everyday expenses. While cross-border banking may present some challenges, Malaysian entrepreneurs have several options to streamline the process.
Traditional vs Remote Banking:
- In-Person Accounts: Major UK banks like HSBC, Barclays, Lloyds, and NatWest typically require directors or authorized signatories to visit a branch for identity verification. These accounts provide full banking services but can take longer to open.
- Remote Accounts: Some banks accept online applications using certified incorporation documents and verified ID copies. Note that certain credit or loan services may still require an in-person visit.
Key Requirements:
- Valid passport and proof of residential address for directors
- Certificate of Incorporation and CRN
- Memorandum and Articles of Association
- Details of shareholders and beneficial owners
Alternative Options:
Digital banking platforms and fintech services such as Wise, Revolut Business, and Payoneer offer multi-currency accounts with remote setup. These options simplify international transactions and reduce the need for UK visits.
By exploring these alternatives, Malaysian entrepreneurs can confidently plan how to open a UK business bank account from Malaysia, ensuring smooth financial operations while maintaining full compliance with UK regulations.
Visas and Residency Considerations
Malaysian entrepreneurs should be aware that incorporating a company in the UK does not automatically grant the right to live or work in the country. Anyone intending to relocate to the UK to manage their business must obtain an appropriate visa before moving.
Common Visa Options:
- Innovator Founder Visa: Suitable for entrepreneurs aiming to establish and operate an innovative business in the UK. It provides an initial stay of three years, with possibilities for extension and eventual permanent residency.
- Other Business Visas: Currently, most UK visa routes for starting a new business are limited, which may restrict options for Malaysian entrepreneurs seeking local residency.
It is essential to explore visa pathways early and seek guidance from qualified immigration experts. Professional advice ensures compliance with UK immigration rules and helps with a smooth transition for entrepreneurs looking to travel to the UK.
Compliance and Ongoing Responsibilities
After registering a UK company, maintaining compliance is crucial to preserve its good standing. Key responsibilities include:
- Submitting annual confirmation statements and company accounts to Companies House
- Paying Corporation Tax, VAT, and other relevant taxes
- Maintaining a UK-registered office and keeping agent details current
- Conducting audits when required, based on company size or structure
Failure to comply can lead to fines, penalties, or even company strike-offs, which may damage directors’ reputations and disrupt operations. Staying proactive ensures your business operates smoothly and remains fully compliant in the UK.
Challenges When Registering a Company in the UK from Malaysia
Owing to the complexities around cross-border regulations, Malaysian entrepreneurs may encounter several obstacles when setting up a UK business. Some common ones to look out for include:
- Complex Legal Documentation: Managing UK corporate law and preparing incorporation forms can be challenging.
- Time Zone & Communication Barriers: Coordinating with UK authorities or service providers may cause delays.
- Banking Restrictions: Opening a UK business account remotely often requires extra verification and can limit options.
- High Compliance Costs: Ongoing tax filings, reporting, and regulatory duties can be expensive.
Partnering with expert service providers can streamline the process, reduce risks, and guide Malaysian entrepreneurs on how to incorporate a company in the UK from Malaysia.
How Commenda Helps with Incorporation in the UK from Malaysia
Expanding a business from Malaysia to the UK often comes with hurdles, from managing legal requirements to handling extensive cross-border paperwork. Commenda takes the complexity out of the process, providing end-to-end support that makes UK incorporation seamless, compliant, and stress-free
We manage essential tasks, including acting as your UK-registered agent, preparing and submitting incorporation documents, and ensuring ongoing compliance. Our team also assists with banking setup, accounting guidance, and post-incorporation obligations, helping your company remain fully operational and compliant.
Book a consultation with Commenda today to streamline the process of registering a company in the UK from Malaysia.
Conclusion
Setting up a company in the UK from Malaysia is entirely achievable with proper planning and expert guidance. While the process involves careful attention to documentation, compliance, and banking, the rewards of entering a mature global market are well worth it.
With Commenda’s professional support, Malaysian entrepreneurs can simplify incorporation and focus on growing their international presence. Book a free demo today!
FAQ
Q. Can I register a company in the UK from Malaysia without visiting?
Yes. The process can be done entirely online through Companies House or with an incorporation service provider. All documents and fees can be submitted remotely.
Q. Which business structures are available to Malaysian citizens in the UK?
Options include Private Limited Companies (Ltd), Limited Liability Partnerships (LLP), and Sole Proprietorships. The Ltd model is most popular among foreign entrepreneurs for its liability protection and flexibility.
Q. How much does it cost to incorporate in the UK from Malaysia?
The cost of incorporating a company in the UK from Malaysia typically ranges from £474 to £779 for setup, and £401 to £662 annually for maintenance and compliance.
Q. Do I need a local partner or director in the UK?
No. Malaysian entrepreneurs can fully own and manage their UK company. A UK-based director or shareholder is not required.
Q. Can I open a UK business bank account from Malaysia?
Yes, though it can be challenging. Traditional banks may require a physical visit, but Wise, Revolut Business, and Payoneer offer online multi-currency business accounts.
Q. Does registering a company in the UK give me a work visa?
No. Company registration alone doesn’t grant residency or work rights. Entrepreneurs who plan to relocate must apply for a relevant business or investor visa.
Q. What are the annual compliance requirements in the UK?
Companies must file confirmation statements, accounts, and tax returns with Companies House and HMRC, and maintain a registered office.
Q. LLC vs Corporation in the UK: Which is better for Malaysian entrepreneurs?
For Malaysian entrepreneurs, an Ltd structure offers limited liability, tax efficiency, and ease of management, making it the preferred choice for most foreign-owned businesses.
