The Netherlands consistently ranks among Europe’s most open and globally connected economies, with 95% of major EU consumer markets reachable within 24 hours of transport time. Its world-class logistics, digital infrastructure, and pro-business environment make it an ideal expansion base for German companies seeking seamless access to the EU and beyond.
Yet, cross-border expansion, even within Europe, comes with complexity. Differences in company law, Dutch-language filings, and KVK registration procedures can easily slow progress. Add to that the nuances of banking compliance and UBO disclosure, and even experienced founders face unnecessary friction.
This guide simplifies every step of the process. You’ll learn how to register a company in the Netherlands from Germany, covering legal structures, notary steps, tax and VAT registration, costs, and post-incorporation compliance, so you can focus on scaling, not paperwork.
Can You Register a Company in the Netherlands from Germany?
Yes, you can absolutely register a company in the Netherlands as a German entrepreneur. The Netherlands welcomes foreign business owners and has established clear legal pathways for international incorporation. You won’t need to be physically present for most of the registration process, making remote business setup entirely feasible for German founders.
Foreign entrepreneurs enjoy the same business registration rights as Dutch nationals. The primary difference lies in documentation requirements and the need for a registered business address in the Netherlands. You’ll need to provide proof of identity, a local business address or virtual office, and relevant personal information. Most foreign investors successfully incorporate into Dutch entity types, including private limited liability companies (B.V.), sole proprietorships, or partnerships.
The process to register a company inthe Netherlands from Germany typically takes between 2–6 weeks, depending on whether you use a registration agent and how quickly you prepare your documentation. While incorporation itself is accessible, understanding Dutch commercial law and tax obligations remains essential for long-term success.
Why Start a Business in the Netherlands from Germany?
The Netherlands ranks among Europe’s most business-friendly jurisdictions and remains a leading destination for global enterprises. In 2021, the Dutch business economy included approximately 25.1 thousand multinational enterprises, 64 % of which were under foreign control.
Dutch business infrastructure excels in multiple areas. The corporate tax rate of 19% on profits below €200,000 ranks favorably within Europe. The Dutch government actively supports startups and scale-ups through innovation initiatives and tax incentives. English is widely spoken in Dutch business environments, reducing language barriers. The country’s location provides efficient access to broader European markets and customers.
Beyond taxation and accessibility, the Netherlands offers legal stability, strong intellectual property protection, and established compliance frameworks. Dutch banks are accustomed to international business arrangements and fintech integration. The startup ecosystem in Amsterdam and other cities rivals any European hub, connecting you with investors, talent, and business partners.
Types of Business Structures in the Netherlands for German Entrepreneurs
When setting up in the Netherlands, German entrepreneurs can choose from several legal entities offering different levels of liability protection, compliance effort, and flexibility.
The Besloten Vennootschap (B.V.) is the preferred choice for most. It’s a private limited company with strong liability protection, requiring only one shareholder and director (who can be the same person).
For freelancers or small traders, the Eenmanszaak offers simplicity but no liability separation. Partnerships (Maatschap or Commanditaire Vennootschap) work for joint ventures, while the Naamloze Vennootschap (N.V.) suits larger or public companies with higher capital needs.
| Entity Type | Liability | Compliance / Complexity | Verified Cost / Capital Requirements |
| Besloten Vennootschap (BV) (Private Limited Company) | Limited liability for shareholders | Moderate to high, requires a notarial deed, Chamber of Commerce (KVK) registration, and statutory filings | • No minimum share capital (may start from €0.01) • Notary + registration fees: approx. €500 – €1,500 • KVK registration fee: €82.25 (from 1 Jan 2025) |
| Eenmanszaak (Sole Proprietorship) | With unlimited personal liability, the owner is personally responsible for all debts | Low, simple registration, minimal formalities | • Registration fee: €82.25 (at KVK) |
| Maatschap (Professional Partnership) | Partners are personally liable for debts; liability depends on the partner’s actions and agreements | Low – moderate, needs a partnership contract but simpler than BV/NV structures | • No statutory setup fee published • KVK registration fee: €82.25 (from Jan 2025) • No minimum capital requirement |
| Naamloze Vennootschap (NV) (Public Limited Company) | Limited liability for shareholders | High, public form with stricter legal, reporting, and audit obligations | • Minimum paid-up capital: €45,000 • Notary + registration fees: approx. €500 – €2,200 average • KVK registration fee: €82.25 (from Jan 2025) |
Foreign entrepreneurs face no restrictions in choosing a structure. For most, the B.V. strikes the ideal balance between simplicity, flexibility, and liability protection.
Step-by-Step Process to Register a Company in the Netherlands from Germany
Incorporating a company in the Netherlands is a clear and efficient process that German entrepreneurs can complete entirely online.
Step 1: Choose Your Business Name and Structure
Pick a unique name and verify it through the Chamber of Commerce (KvK) database. Decide whether a B.V., sole proprietorship, partnership, or N.V. best fits your goals and liability needs.
Step 2: Prepare Documentation
Gather IDs or passports, proof of German address, and shareholder details. Draft the Articles of Association and shareholder agreements if you have co-founders.
Step 3: Secure a Dutch Business Address
A local business address is required for registration. You can rent an office, use a coworking space, or opt for a virtual office provider (typically €100–€500 per month).
Step 4: Submit Registration to the Chamber of Commerce (KvK)
File incorporation documents online or via an agent. Digital filings are completed in 2–3 business days and automatically shared with tax authorities.
Step 5: Obtain Your Tax Identification Number (TIN)
The Belastingdienst issues a TIN within 5–10 days after KvK registration. This number is needed for tax filings and banking.
Step 6: Register for VAT (if applicable)
VAT registration is mandatory for businesses earning over €20,000 annually and optional for smaller firms that want input-tax recovery.
Step 7: Open a Business Bank Account
With your TIN and KvK registration, open an account at a Dutch bank or fintech platform. Verification typically takes 2–5 days.
Step 8: Set Up Accounting and Compliance
Work with a Dutch accountant to handle bookkeeping, tax returns, and annual filings. Professional support ensures smooth cross-border compliance.
Requirements for German Entrepreneurs
Registering in the Netherlands requires specific documentation and personal prerequisites. Preparation prevents delays and rejection.
German entrepreneurs must provide valid identification, such as a passport or national ID card. The Dutch authorities verify your identity and background. You’ll also need proof of address from Germany, recent utility bills, rental agreements, or bank statements. If you’ve changed addresses recently, documentation supporting the transition helps clarify your current situation.
You need a designated business address in the Netherlands. This cannot be a private residential mailbox or care-of address. Co-working spaces, virtual office providers, and commercial properties all qualify. Some entrepreneurs use a registered agent’s address, which is entirely acceptable.
Your company requires articles of association outlining governance, share structure, and operational procedures. These can be drafted in English or German, though official filings must be in Dutch or English. A lawyer or registration service can create customized articles inexpensively.
If you have co-founders or investors, each must provide identification and address proof. Shareholder agreements should outline equity distribution, decision-making authority, and exit procedures.
Documentation checklist:
- Valid passport or national ID (from Germany or another EU country)
- Current proof of German address (utility bill or bank statement)
- Intended business address in the Netherlands or a virtual office contract
- Identification and address proof for all shareholders/co-founders
- Company articles of association (or template from registration service)
- Proof of funds if required by your bank (generally not mandatory)
- Compliance confirmation showing no outstanding legal issues in Germany
Cost of Incorporation in the Netherlands from Germany
The cost of incorporating a company in the Netherlands from Germany varies by business structure and service model. Understanding the fee breakdown helps with budgeting and vendor selection.
Opening a Business Bank Account in the Netherlands from the USA
Establishing a Dutch business bank account as a U.S. entrepreneur involves navigating international KYC and AML protocols. Many Dutch banks and fintechs complete remote onboarding for verified business owners.
Most Dutch banks perform thorough identity verification for foreign clients and require documentation such as a passport, proof of address, a company registration certificate, and a tax ID.
Traditional banks like ING, ABN AMRO, and Rabobank accept U.S. entrepreneurs with about a 1–4 week processing timeframe, while fintechs offer faster remote setups.
When comparing providers, weigh the benefits: established banks offer higher transaction limits and broader services; fintechs offer speed, lower fees, and multi-currency capability, many U.S. founders use both for balance.
Visas and Residency Considerations
Registering a Dutch company does not automatically grant a work or residence visa; incorporation and immigration are separate.
U.S. citizens can stay in the Netherlands visa-free for up to 90 days in any 180-day period under the Schengen rules. For stays longer than 90 days, non-EU nationals must apply for a residence permit, such as for self-employment or other authorised reasons.
Compliance and Ongoing Responsibilities
Registering your company marks the beginning, not the end, of your compliance obligations. Dutch companies face annual requirements protecting stakeholder interests and government oversight.
Annual Filings and Reporting
In the Netherlands, companies are classified as micro, small, medium-sized or large based on three criteria: (i) balance sheet total (assets), (ii) net turnover, and (iii) average number of employees.
The legal requirement for a statutory audit of financial statements is tied to this classification: medium-sized and large companies are required to have their annual report audited by a registered auditor under Dutch law. For smaller companies (micro and small), an audit is generally not mandatory under Dutch law.
Tax returns must be filed with the Belastingdienst according to your company’s fiscal year. Corporate income tax, VAT returns (if applicable), and payroll tax filings follow specific deadlines. Late filing incurs penalties starting at €100 and increasing for repeated violations.
Consequences of Missed Compliance
Failing to file annual accounts triggers warnings from the Chamber of Commerce. After three consecutive missed filings, your company may be struck off the register and dissolved. Penalties for non-compliance accumulate and may result in director liability in serious cases.
Tax compliance failures result in significant penalties, interest charges on unpaid taxes, and potential criminal prosecution for deliberate evasion. Dutch tax authorities aggressively pursue non-compliance, especially from foreign companies.
Challenges When Registering a Company in the Netherlands from Germany
Even with streamlined EU processes, incorporating remotely presents practical hurdles. Preparing early and working with local experts helps avoid unnecessary delays.
1. Documentation and Translation
Dutch authorities often require certified Dutch translations of German documents. Even minor inconsistencies, like utility bill formats, can cause rejections. Using a bilingual registration agent ensures smoother validation.
2. Banking Barriers
Traditional Dutch banks may insist on in-person verification for non-resident founders due to AML rules. While fintechs like Wise and Bunq offer remote onboarding, they may limit advanced features like credit or trade financing.
3. Coordination Delays
Processing times and communication lags of 5–10 business days are common when coordinating from abroad. Plan ahead for official verifications and approvals.
4. Legal and Tax Differences
Dutch employment, corporate, and tax regulations differ from German law. Misunderstanding these can lead to compliance errors; professional local advice is essential.
5. Maintaining Active Status
Dormant entities risk deregistration if filings lapse. Ensure consistent reporting and minimal operational activity to stay compliant.
Most German entrepreneurs successfully overcome these obstacles by preparing documents correctly, leveraging EU mobility benefits, and partnering with local incorporation specialists.
How Commenda Helps with Incorporation in the Netherlands from Germany
Commenda.io simplifies cross-border incorporation, helping German entrepreneurs establish Dutch entities efficiently and compliantly.
- Entity Formation: We manage end-to-end company registration with the Dutch Chamber of Commerce (KvK), from drafting customised Articles of Association to handling filings and legal documentation. Every step is optimised for accuracy and speed.
- Compliance & Tax Setup: Our experts assist with VAT registration, tax-efficient structuring, and selecting the right fiscal year. We connect you with trusted Dutch accountants who understand international reporting standards.
- Banking & Operations: Through our banking network, we simplify account setup and KYC verification for German founders. We also offer virtual address setup and guidance on ongoing filings.
- Ongoing Management: After formation, we handle annual filings, compliance reminders, and policy updates to keep your entity fully compliant.
Commenda turns complex cross-border incorporation into a streamlined, transparent process, so you can focus on expanding your business, not paperwork.
Conclusion
Registering a company in the Netherlands from Germany is entirely achievable when you understand the process, requirements, and compliance landscape. The Netherlands offers German entrepreneurs a gateway to European growth with favourable tax treatment, established legal frameworks, and a sophisticated business ecosystem.
From choosing your business structure through opening your first account, each step follows a logical progression. Your preparation and attention to documentation determine timeline and cost efficiency. While challenges exist, including banking delays, language barriers, and regulatory complexity, these obstacles yield to systematic planning and expert guidance.
You’re not the first German entrepreneur to expand internationally, and you won’t be the last. Hundreds of successful German companies operate thriving Dutch subsidiaries, leveraging the location for European market access and tax optimisation. Your expansion is achievable.
Book a free demo today to discover how Commenda simplifies cross-border company formation.
Frequently Asked Questions
1. Can I register a company in the Netherlands from Germany without visiting?
Yes. The entire process can be done remotely via the Dutch Chamber of Commerce (KvK). Some banks might require one in-person verification, but most accept video identification.
2. Which business structures are available to German citizens in the Netherlands?
All are open. The B.V. (private limited company) is most common for its liability protection. Other options include Eenmanszaak (sole proprietorship), Maatschap (partnership), and N.V. (public limited company).
3. How much does it cost to incorporate in the Netherlands from Germany?
Expect €2,000–€4,000 in setup costs, covering registration, accounting, and banking. Annual compliance and tax filings typically add €3,000–€8,000 depending on size and complexity.
4. Do I need a local partner or director in the Netherlands?
No. You can own 100% of your Dutch company. A physical or virtual Dutch business address is mandatory, but local directors are not required.
5. Can I open a Netherlands business bank account from Germany?
Yes. Traditional banks like ING and Rabobank support remote onboarding with video verification. Fintechs such as Wise, Revolut, and N26 offer faster digital setups.
6. Does registering a company in the Netherlands give me a work visa?
No. As an EU citizen, you already have the freedom of movement, allowing you to live and work in the Netherlands. Long-term residency requires registering with the municipality.
7. What are the annual compliance requirements in the Netherlands?
You must file annual accounts with the KvK within five months of fiscal year-end, submit corporate tax returns to the Belastingdienst, and file VAT returns quarterly or annually.
8. LLC vs Corporation in the Netherlands: Which is better for German entrepreneurs?
The Dutch B.V. functions like an LLC—offering flexibility and liability protection. The N.V. is for large or publicly listed firms. Most German entrepreneurs choose a B.V.
